Club, school and owner

01Registration and the organisation

You create the account yourself in the Walk-⁠Check app, with an e-⁠mail and a password. Registration also creates your organisation: a club, a school, or you as the owner of an aircraft.

You add aircraft straight away and start a walkaround once your e-⁠mail is confirmed.

The same e-⁠mail and password sign you in to Groundbook at groundbook.eu, where you run the organisation. Flying alone with one aircraft? You do not need a club: your account is your organisation.

1. In the Walk-⁠Check app, tap “Create account” and enter your e-⁠mail and a password.
2. The password needs at least 8 characters, an upper and a lower case letter, a digit and a symbol.
3. A confirmation link arrives by e-⁠mail. Until you tap it, the app shows “Confirm your email” and will not start a walkaround.
4. If the link did not arrive, tap “Send the link again” and check your spam folder too.

02Aircraft: picked by type and shape

You add an aircraft on Home with “Add aircraft”. You enter the registration and the aircraft type.

The type gives the shape of the aircraft, and the shape gives the points of the walkaround. Shapes include a glider, a high-⁠wing aircraft with struts, a canopy aircraft, a door-⁠entry aircraft without struts, a twin, a business jet and others the app knows.

The type can be corrected later in the aircraft history. The registration does not change, because it is in sealed records.

1. On Home, tap “Add aircraft”.
2. Enter the registration (3 to 10 characters), or photograph the aircraft with “Identify from a photo”, or use “Read from the label”. You still confirm the registration afterwards.
3. In “Aircraft type”, start typing, for example Cessna, Zlín or PA-⁠28, and pick the type.
4. The app works out the walkaround profile from the type. It asks once, at the aircraft, never on the ramp before a flight.
5. You will find the finished aircraft in the list “My aircraft”.

03The pre-⁠flight walkaround step by step

A pre-⁠flight walkaround is a free walk around the aircraft with the phone in your hand. During it you see only the camera, the time and the “Done” button, and you tick nothing off.

A walkaround lasts at most 30 minutes. It works without a signal too, and the record uploads when there is a connection.

The app does not decide on airworthiness or on a finding. A qualified person decides.

1. On Home, tap “Start walkaround”. The app takes you to the “Before the walkaround” screen.
2. Check the aircraft. You pick another one with “Change”.
3. Confirm the site. The app suggests an airfield or a site the club has already used. You can decline location access and type the site yourself.
4. Check readiness: camera, location and free space on the phone. When all is well, the app says “Camera, location and storage are ready”.
5. Tap “Start with” and the aircraft registration. Start at the nose and walk around the whole aircraft, keeping the camera on it the whole time.
6. When you finish, tap “Done”.
7. The app shows “Walkaround saved”: the record uploads and seals itself, even if the signal comes later.
8. If the 30-⁠minute limit ends the walkaround, the app asks once on “Walkaround done”: “Confirm and upload” or “Discard the record”.

04Members and roles in Groundbook

Aircraft and records belong to the organisation, not to one phone. A member who leaves takes nothing away, and a new member sees the history of the aircraft from the start.

The manager invites members in Groundbook. There are three roles: manager, team member and read-⁠only.

The manager looks after people and aircraft and decides on members' records. A team member does walkarounds, adds an aircraft and sees the history of the aircraft. Someone with the read-⁠only role sees records but records nothing and changes nothing.

1. Sign in at groundbook.eu with the same e-⁠mail and password as in the app.
2. Open “People and company” and click “Invite a member”.
3. Fill in “The person's e-⁠mail” and under “Role” choose manager, team member or read-⁠only.
4. Click “Send the invitation”. Groundbook says “The invitation is created” and whom it went to.
5. The invited person signs in to the app. If they received an invitation code, they enter it with “I have an invitation”.
6. Whoever has not accepted yet is in the list “Invitations waiting to be accepted”.

05Aircraft history and records in Groundbook

Groundbook is the one web app for your operation, for a club, a school and an owner too. It is also an independent third party between the companies, and the data is in the EU.

“Fleet” shows every aircraft with its last location and last record. Click an aircraft to open its history: all its records and reports in one place.

Click a record to open its detail. At the top are the aircraft, the location, the time, who recorded it, the state and the seal, and below is the video.

1. Sign in at groundbook.eu and open “Fleet”.
2. Click an aircraft. You see its history with all its records.
3. Click a record. The detail carries the video and the seal of the record.
4. In the app, you open the history by tapping the aircraft in the list “My aircraft”.

06Sending a record by link

You can send a record by link, for example to a buyer, a workshop or an insurer. They open it without an account.

The link opens only that one record, not the other records of the aircraft or the organisation. Give it only to whoever the record concerns, because a link can be passed on.

The recipient sees you in the record under a pseudonym, not by name or e-⁠mail.

1. In Groundbook, open the record and, in “Send”, click “Verification link”.
2. The link is shown only once. Copy it with “Copy”.
3. Send it to whoever the record concerns. A link from Groundbook is valid for 30 days, at most 90, and includes the PDF.
4. From the phone, tap “Share” in the header of the record. The link is valid for 30 days.
5. The sealed report to download is under the button “Record PDF”.

07Who pays

Opening and verifying a record is always free.

An organisation created by registering in the app gets five walkarounds free. The app shows how many are left.

Further walkarounds are then invoiced to the organisation under the terms it accepted at registration. Whoever pays cannot change a record.